Block file download in OneDrive for Business

When you share a file from your OneDrive for Business, maybe you don’t want recipients to download the file?
In today’s short post, that’s what we are going to do!


Share a file and block the download

To share a file, you can select your file, and click on the ellipses (), then click on Share
ℹ️ Note that a file is always Private until you share it.

Once the pop-up window opens, click on the permissions box, and choose your permission model.

At the bottom, you can see Block Download. To enable this, uncheck the box in Allow Editing, and toggle on the Block Download option.
Then, click on Apply, and enter your recipient name (if not done already) + a message (optional)


Finally, click Send.



What’s happening on the recipient’s side?

Now let’s check how this looks like from the recipient’s point of view.
Logging in with the user’s account, he/she receives an email with a link to the shared document


Clicking on “Open” from the email, the document opens in the online application (Word, Excel, etc…), and a yellow banner is warning you and you don’t have any option to download nor print the file 😏


That’s it for today!





5 Responses to “Block file download in OneDrive for Business

  • George
    2 years ago

    The block download function is restricted to Office files only. So, I inserted my mp4 file in a ppt file. However, my students still can download the mp4 file!

  • Peter
    2 years ago

    Bingo! Thanks – I hadn’t realised it was restricted to Office files. That’s a bit of a pain, though, since I’m trying to block download of video files….

  • Steven
    2 years ago

    Did you ever figure this out? I have the same issue. I don’t have the slider.

  • Peter
    2 years ago

    For me, the ‘Block download’ slider is missing – everything else is as per the description and screenshot. Any idea why the slider would be missing?

    • Bill Wood
      2 years ago

      Block Download is only currently available for Office files so you will not see the slider for other file types such as .pdf, .jpg, etc.

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