Make_Team_Public

Changing Microsoft Teams from Private to Public… What to expect?

When creating a Microsoft Teams team, you can choose Private, Public, or even Org-wide.
For the purpose of this blog post, we’re going to talk about Private and Public teams.

 

Create a Private Microsoft Teams

So, I create a Teams, set it up as Private, and add only one member.

ITDemo_Teams
IT Demo in MSTeams

 

As we know, when creating a Microsoft Teams, a SharePoint site is automatically created as well, and the membership should reflect what’s in Teams.
Meaning nobody else than those 2 users can access the Teams, nor the SharePoint site.

ITDemo_GrpMembership
IT Demo Group Membership

 

ITDemo_Site_Permissions
IT Demo Site Permissions

 

 

Changing from Private to Public

Now let’s change our team’s privacy setting to make it Public

Navigate to your MS Teams >> ellipses >> “Edit team

Edit_Team
Edit your Teams

 

From the drop-down menu, change from Private to Public, and click on “Done

Make_Team_Public
Make IT Demo team Public

 

 

Did anything change?

Well, at first glance, not much 🤔

But if we dig a bit deeper into the SharePoint site permissions, we now have an added entry for Everyone except external users! 😮

EveryoneExceptExternalUsers
New SP permission added for Everyone

 

🔓 If a user with the appropriate license(s) knows the URL of the SharePoint site, or the Teams, then he/she can access the resources & documents.

This user will be presented with the following:

JoinTeams
Join public Teams

 

And therefore, be a member of the associated SharePoint site.

So be careful when changing the Teams privacy settings, because Public means Public!

 

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